Starting your day without a concrete plan can make your day seem chaotic. You might finish the day with incomplete or poorly done tasks. Hence, it can result in demotivation and less anticipation of what lies ahead. Furthermore, it can significantly reduce our overall productivity.
Whether you’re a remote or an office worker, understanding what you need to do, how, and when to do them is essential to improving your daily productivity goals. Therefore, having a daily plan can help you stay on track. You can achieve this in various ways.
For instance, you can buy a daily planner online at Calendar Club or your favorite online bookstore. Alternatively, you can also have a daily checklist you can follow progressively.
Whichever step you decide to take, sticking to your plan is essential. Below is a guideline that can help plan your day for maximum productivity.
Plan Your Day In Advance
A 24-hour day might seem like a significant amount of time to do all you need for the day. However, you must sleep, take meal breaks, and do other minor tasks. These alone can significantly reduce your working time. If you don’t have a clear plan for the remaining hours, you might do less work than expected.
One vital step to maximizing your available time is to think ahead. This allows you to identify the tasks to accomplish within the available time. Making this a routine can help start your day with a clear direction. Furthermore, it helps put you in control of your time and workflow.
You can plan your day first thing in the morning. However, doing it at the end of the previous day would be best. This way, you can analyze how your day was and what tasks you may need to focus more on the following day. This also prepares you mentally each morning and reduces time and energy wasted thinking about your day’s strategy.
Alternatively, you can have your daily planner online because you can organize your day on the go.
Identify Hours You’re Most Productive
Everyone has hours of the day when they feel most energetic, attentive, and focused. For some, it might be in the morning, others afternoon, and some might be most productive late in the evening. If you work a day job, this can mean morning or afternoon hours.
Once you know your peak productivity hours, it can be easier to schedule your tasks. For instance, you can schedule the most demanding tasks early in the day if you feel more productive in the morning. The routine and administrative tasks can come in the afternoon. Furthermore, knowing your peak productive hours can be vital for the next planning step.
Identify High-Priority Tasks And ‘Eat The Frog First’
You can frequently get distracted by new, impromptu, or low-priority tasks in the work environment. These tasks might seem urgent if you don’t have a clear distinction on what to prioritize. Therefore, you may devote more effort and time to these low-priority jobs at the expense of more important ones.
You’ll have your high-priority tasks becoming your urgent tasks at the end of the day. This can become frustrating, especially if your peak productivity hours are in the morning. If you buy your daily planner online, it can have a high-priority space for you to indicate.
After identifying the high-priority tasks, you should start with the ones that seem the hardest and most uncomfortable. Hence, the analogy ‘eat your frog first.’ These tasks are those you don’t want to do, but you have to. They might be challenging and unpleasant, but if you skip them, you’ll keep thinking about them throughout the day.
Finishing your most difficult tasks first can help give you positive energy. Thus, you can tackle the rest more easily.
Practice Batching Tasks
Your typical day involves moving from one task to another. Therefore, you can easily get lost between what you’re doing and what you need to do next. Sometimes you may even attempt to multitask. Even though you might accomplish your tasks, it may take you more time to do so. Multitasking can also result in low-quality output.
Therefore, identifying similar tasks you can do together at once would be best. For instance, say you’re an events manager. Your typical day can involve:
- Answering emails
- Making phone calls
- Filling in request-for-quote (RFQ) forms
- Scheduling events on your events platform
If you’re dealing with five clients, emailing, filling in RFQ, and scheduling an event one client at a time might not be as productive and is time-consuming. Instead, you can start with RFQs, move to emails, then end with scheduling the events.
Batching your tasks together can help improve your focus. Furthermore, it can avoid moving from one platform to another, which can take more of your time.
Have Time Blocks And Schedule Breaks
Having your tasks in batches consequently allows you to have time blocks. Accomplishing this can require you to follow such techniques as the 52-17 rule or the Pomodoro technique. These techniques can ensure you stay focused for maximum productivity with sufficient breaks.
You can buy a daily planner online to help schedule your tasks and ensure you stay focused. Additionally, you can create a routine that can increase your daily productivity. The above tips should help you achieve and maintain maximum productivity daily.